More success in the rental business

Rental module for the ERP software
 Microsoft Dynamics 365

Rental module for KUMAVISION ERP and Microsoft Dynamics 365 Business Central

The rental business is booming: the number of rental parks is increasing, at the same time rental is becoming a second mainstay for more and more retail companies. In the opposite direction, hitherto pure landlords are expanding their portfolio by selling used machines.

The perfect interaction between the ERP industry software from KUMAVISION for retail and an innovative module for the rental business supports companies in professionalizing their business and in opening up new customer groups.

  • More efficiency: Optimum utilization of your rental park, consistent automation of processes in the rental business
  • Best Practice: Dozens of industry-specific functions and workflows especially for rental parks and machine rental
  • Integrated solution: Rental business, merchandise management, warehousing & logistics, service and financial accounting in one software solution
  • Future-proof: The technology platform Microsoft Dynamics 365 enables easy expansion with CRM solutions (sales, service, marketing), business intelligence, Office and IoT - without any data silos.

The optimal ERP solution for all rental parks

From A for work platform to B for excavator and K for crane to S for power generator or Z for accessories: The interaction of ERP industry software based on Microsoft Dynamics 365 Business Central and rental module fully covers all types of rental business.

work machine rental

  • Drilling machines
  • Power Cut
  • Welding technology
  • Compressors
  • Laser and measurement technology
  • power generator
  • Cleaning equipment

garden equipment rental

  • Lawn mower
  • Scarifier
  • shredder
  • saws
  • hedge shears
  • Pressure Washer
  • Shaping

Construction machinery rental

  • Mini excavators
  • excavator
  • Wheeled excavators
  • Wheel loaders
  • Telehandler
  • forklift
  • roll
  • Attachments

forest equipment rental

  • saws
  • wood splitter
  • trailer
  • Harvester
  • mulching wagon
  • Tractors

Construction equipment rental

  • vibration plates
  • vibratory rammer
  • Trench rollers
  • concrete compaction
  • Bautrockner
  • heaters
  • Air Conditioners
  • Construction site equipment

tool rental

  • Plate and stone cutting machines
  • Hammer drills
  • angle/cutting machine
  • core drill
  • Pressure Washer
  • Parquet sanders
  • boaters

Working and lifting platforms rental

  • cherry picker
  • lifts
  • trailer lifts
  • scissor lifts
  • telescopic platforms
  • Scaffolding
  • Ladders

Trailer and van rental

  • Transport
  • Tipper
  • tarpaulin trailer
  • luggage tags
  • car transport
  • boat trailer
  • refrigerated trailer

Selected Features

The rental module, developed in cooperation with selected pilot customers, takes into account the specific requirements of rental parks. In addition to the full range of services of a modern merchandise management system based on Microsoft Dynamics 365 Business Central, the rental module has the following functions for an equally efficient and transparent rental business:
  • Disposition with graphical calendar (drag and drop)
  • Rough planning (device class) and detailed planning (device)
  • Automatic check routines for the timely detection of bottlenecks, overbooking and late returns
  • Blocked appointments for maintenance and service with automatic reminder
  • Short and long term rental
  • Article and machine master with detailed information
  • Comfortable filters for article search and selection of accessories
  • Business interruptions and free messages
  • Customized operating calendar
  • Flexible billing models
  • Combination of fixed and variable positions for invoicing
    (e.g. daily rent + additional machine hours + wear)
  • Registration and management of meter readings and machine hours
  • Registration and management of wear, e.g. B. Wear in mm or consumption in ml
  • Automatic calculation of variable costs using freely definable price matrixes
  • Customer-specific price lists and billing periods
  • Interim billing at freely selectable times
  • Automatic consideration and calculation of insurance
  • Holistic cost analysis and profitability calculations (cost price, depreciation, income, service and repair costs)
  • Determination of the utilization of devices and device classes
  • Reliable pricing for the sale of used machines
Fact sheet digitization in the rental business

Rent connected

How digitization advances your rental business

In this fact sheet you will find out...

  • How to strengthen the profitability, customer-friendliness and competitiveness of your rental park with digital offers
  • How to optimally utilize your equipment and machinery
  • How to identify service cases in advance with predictive maintenance
  • How to easily implement usage-based rental models (pay-per-use).
  • How to reliably identify damage when returning your machines
  • How to efficiently connect field service and back office
  • How to easily network the Internet of Things (IoT) with your ERP software using the Microsoft technology platform


KUMAVISION has many years of experience in technical wholesale, retail and rental business. Our employees have worked in the industry for many years and are very familiar with the special requirements of the rental business.

The business solutions from KUMAVISION are continuously developed in close dialogue with users. In this way, we ensure that you receive software that has all the necessary industry-specific functions for rental parks and machine rental. Technologies and creates investment and future security.

In addition to numerous best practice processes mapped on the software side, the KUMAVISION ERP industry software can be configured and flexibly adapted as needed thanks to its modular structure. The user-friendly application environment, a modern software architecture and a lean system structure ensure that the solution is implemented securely, quickly and efficiently.

Expert advice
Better advice thanks to a detailed machine and article master. Use convenient filters to quickly find the optimal solution for the customer - including the right accessories.
End-to-end integration
No more isolated solutions, no more trouble with interfaces: The rental module is seamlessly integrated into the ERP industry software from KUMAVISION for retail. the base Microsoft Dynamics 365 Business Central enables the uncomplicated integration of CRM, business intelligence, Office, teams and much more.
Convenient disposition
Always keep an eye on devices, customers and rental periods with the graphical calendar. Easily move appointments and articles using drag and drop. Automated checking and monitoring routines warn in good time of impending bottlenecks, overbooking and late returns.
Flexible billing models
Combine fixed and variable positions. Capture alongside
Daily rental and flat rates additional machine hours, consumption
and wear and tear. A price matrix that can be stored in the system is determined
the variable costs immediately. Also supported: vacancies,
customer-specific price lists and company calendars as well as automatic interim billing for long-term rentals.
Correct calculation of insurance premiums over the entire
Rental period – independent of weekends or vacancies.
Transparent profitability calculation
Calculate the utilization and profitability of your machinery and equipment at the touch of a button. Due to the integration into the ERP software, the generated income, acquisition, maintenance and repair costs as well as internal costs are also taken into account. This gives you an additional reliable basis for pricing when reselling used machinery and equipment.
Ready for the future
Consumption-based usage fees (pay-per-use), predictive maintenance (predictive maintenance), intelligent monitoring of location (GPS) and usage via telemetry data (IoT), fast identification of accessories with RFID: With the technology platform Microsoft Dynamics 365 all possibilities for innovative business models and service offers are already open to you today.

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KUMAVISION rental module for Microsoft Dynamics 365 Business Central

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