With digitization, the amount of information to be processed is increasing steadily: invoices are sent to customers and partners every day, communication takes place primarily by email. There are also paper-based documents such as contracts. All of these documents must be filed, sorted and archived in order to make the information contained therein accessible. A time-consuming and complex task.
A document management system (DMS) supports companies and institutions in the digitalization of processes such as the storage, administration and tracking of documents. The central storage of all relevant information in one place relieves the employees of administrative tasks and saves time for the really important tasks. In addition, a DMS ensures that all information is always easy to find - for example in the case of a tax audit.
Benefit from greater clarity thanks to a central storage for all documents and save money for the administration of paper archives.
Digital documents form the basis for automated processes between all departments that improve collaboration. This shortens processing times and cuts costs.
Changes to a document are recorded without gaps and recorded in an audit-proof manner. This means that all machining processes can be traced at any time.
All relevant documents for a specific process are clearly laid out, so that you can provide information at any time - to customers, service providers and authorities.
All data is archived according to legal requirements and sensitive data can also be protected. How to keep retention periods and improve your compliance.
All information is also available on the go, so that your employees can work anywhere.
Unlike document management systems, enterprise content management systems (ECM) are not limited to the management of electronic documents. The tasks of an ECM include the storage, backup, provision, consolidation and distribution of all information. This requires the interaction of various software solutions such as a web content management system and document management system.
As a leading manufacturer of ECM systems, ELO Digital Office GmbH offers digital solutions for various business processes:
KUMAVISION supports you in the selection, implementation and during live operation of your DMS or ECM system.
Always automate recurring routine tasks - without any complex programming. With the help of defined workflows, you can transparently control and efficiently process processes, for example for vacation requests, requirements requests or invoice verifications. The intuitive and easy-to-use form editor with keyword lists and predefined node types simplifies the creation of your own forms, which serve as the basis of the workflows. It is also possible to add an automatic email notification with just a few clicks. Wizzards and ready-made rules help you to define individual processing steps up to entire process flows and save them for automatic processing.
By processing the defined rules in the same way, documents, for example, are always stored automatically in the same folder structure and always with the same nomenclature, whatever yours Data quality and efficiency increased enormously. The use of Java scripts is also possible for even more complex tasks.
So that you always have the current processing status of your workflows in view, ELO offers a clear overview Monitoring tool. So you can see at any time which document is currently where in the workflow, whether times have been exceeded and who has to do what. Another advantage: thanks to the monitoring tool, you are always available to answer customer inquiries.
A continuous flow of information in the company is the basis for digitized processes. However, all systems have to work together perfectly for this. This is made possible by interfaces that ensure a smooth exchange of information between the ERP and DMS systems. Thanks to the direct integration, all business-relevant data is available at all times and for all employees and can easily be used for subsequent processes. Thanks to the seamless interplay, companies benefit from integrated processes and automated processes. It is also possible to use DMS functionalities directly in the ERP solution. This means that users do not have to leave their usual working environment and can do all tasks directly in one system.
With extensive knowledge of both DMS and ERP, KUMAVISION supports you in digitizing your business processes. Our consultants and developers have many years of practical experience in a wide variety of industries and can perfectly combine the requirements of ERP and DMS. For an even better interaction of all systems.
Whether before, during or after the implementation of your DMS system: With KUMAVISION you always have a reliable partner at your side who supports you in all questions relating to digitization.
KUMAVISION is an ELO Business Partner and is therefore part of a worldwide network that offers medium-sized companies in numerous countries the perfect advice on the use of Business Solutions from ELO Digital Office GmbH. In the course of the close cooperation, KUMAVISION influences product development and can thus directly implement the wishes of its customers.
BauGrund Süd standardizes and automates document storage with ELO
Read reference nowOur experts will show you how you can benefit from the advantages of a document management system and work with you to develop a roadmap for implementation in your company.
Learn more about the possibilities offered by ERP, CRM, BI and Cloud with KUMAVISION. Get to know the advantages of our integrated solutions live and arrange a consultation appointment.
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